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Email Signatures

Email signatures let outgoing DocJacket messages include a consistent closing block with your name, role, contact details, brokerage information, logo, links, or required disclaimers.

Create one default signature for everyday use, or keep separate active signatures for different brands, offices, roles, or message types.

Creating a signature​

  1. Go to Templates > Email Signatures
  2. Click New Signature
  3. Enter a signature name
  4. Choose a starter layout, or start from scratch
  5. Edit the signature content in the rich editor
  6. Add links, formatting, images, logos, or disclaimer text as needed
  7. Use the preview panel to check how the signature will render in email
  8. Turn on Set as default signature if this should be used automatically
  9. Click Save

New signatures open the template picker automatically. Starter layouts include:

  • Simple — name, title, and contact details
  • Professional — name and title with contact details below a divider
  • Branded — stacked contact details for a fuller signature
  • Compact — one dense line for quick replies

The starter layouts give you editable sample content. Replace the sample name, company, phone, email, and website with the exact text you want recipients to see.

Editing content​

The signature editor uses the same rich editor used elsewhere in DocJacket. You can:

  • Format text
  • Add links
  • Insert line breaks
  • Add images with the editor's image button (PNG or JPG work best; a photo pasted from Outlook or Apple Mail usually doesn't come through)
  • Add brokerage or compliance language
  • Preview the rendered signature before saving

Keep signature images small enough for email. Large logos or wide banners can make mobile email replies harder to read.

Send yourself a test

After changing a logo or adding long disclaimer language, send yourself a test email. Signatures can render differently across email clients, and a quick test catches oversized images or broken links before clients see them.

Using HTML in your signature​

Want to put HTML in your signature — for example a signature with a logo, a headshot, and social icons that you built in a signature generator? Use the editor's HTML mode.

  1. Go to Templates > Email Signatures and open a signature (or click New Signature)
  2. Above Signature Content, switch the editor from Visual to HTML
  3. Paste the HTML from your signature generator into the box
  4. Check the Preview panel
  5. Click Save

DocJacket remembers which mode each signature uses, so an HTML signature reopens in HTML mode.

Images in an HTML signature​

  • Images must be https links. An image whose address starts with http://, or has no address scheme, is removed when you save. Embedded data: images are removed too.
  • Need to host an image? In HTML mode, click Upload image and pick a PNG, JPG, GIF, or WebP file under 20 MB. DocJacket stores the image, resizes it to at most 800 px on its longest side, and inserts an <img> tag with its https link where your cursor was in the HTML box.

What DocJacket removes for safety​

Every signature is cleaned when you save. Scripts, forms and form fields, iframes, <style> blocks, event handlers such as onclick, HTML comments, and javascript: links are removed. Tables, inline style="..." formatting, fonts, colors, images, and links keep working. Links can be https, http, mailto: (email), or tel: (phone) — a bare email address becomes a mailto: link and a bare www. address becomes an https:// link.

If anything was removed, you'll see a Some content was removed message listing what was taken out, and the HTML box shows the cleaned version.

Size limit​

Gmail cuts off messages at around 100 KB, which hides a too-large signature behind [Message clipped]. If an HTML signature is over that size, DocJacket shows This signature is too large to display in full and won't save it. The usual cause is an embedded image — host it with Upload image instead.

Switching back to Visual​

Switching from HTML to Visual asks Switch to the visual editor? first. The visual editor can't keep tables, columns, or most custom styling, so editing there may flatten your layout. Choose Keep HTML to stay in HTML mode.

Default signature​

The default signature is selected automatically when DocJacket loads signatures for outgoing messages. You can set the default from either:

  • The signature editor, using Set as default signature
  • The signatures list, using Set as Default

Only one signature can be the default at a time. The default signature cannot be deleted until another signature is made default.

Using signatures​

When you compose an email from a transaction, DocJacket selects your default signature when one exists. You can choose another active signature from the composer, or choose no signature for that message.

Task email sends also show the default signature preview before sending.

Signatures work alongside email templates. The template supplies the message content, and the signature supplies the branded closing block.

For example:

  • Email template: inspection reminder body
  • Email signature: your name, brokerage, phone, website, and disclaimer

Tips​

  • Keep your default signature concise so task emails stay easy to read.
  • Include required brokerage or compliance language if your office requires it.
  • Create a separate signature when a team, office, or role needs different branding.
  • Use a compact signature for high-volume task replies.
  • Send yourself a test email after changing logos or long disclaimer language.